Vendor Agreement
2027–North Carolina Faerie Festival
Step into a world of magic and enchantment at the North Carolina Faerie Festival, hosted by House of Blossom and Bone at Optimist Farm in Apex, NC! Immerse yourself in a weekend of whimsical wonder, live performances, enchanted music, artisan vendors, and magical festivities for all ages. Whether you wander the woodland realm, share your unique crafts, or celebrate the coming of spring, an unforgettable adventure awaits. Will you step through the veil?
Event Dates:
Friday, March 26th – Sunday, March 28th, 2027
Location:
Optimist Farm
2908 Optimist Farm Rd
Apex, NC 27539
Event Hours:
Friday: 5:00 PM – 9:00 PM (Included but optional for vendors)| Saturday: 10:00 AM – 10:00 PM | Sunday: 10:00 AM – 9:00 PM
Applications Open: August 25, 2026 Early Bird Deadline: September 30, 2026 Final Application Deadline:December 1, 2026
Vendor Fee Schedule (Weekend Pass)
In addition to vending space, all selected vendors receive admission (for up to 3 booth workers), 1 primitive camping space for the duration of all festival days (Friday 5pm-9pm, Saturday 10am-10pm, Sunday 10am-9pm). Pack out must be completed no later than 12:00noon Monday, March 29.
Vendor Category
Handcrafted Artisans | Per 10’ x 10’ Space | $150 (until 9/30) | $200 (after 9/30, until 12/1)
Commercial Retail | Per 10’ x 10’ Space | $275 (until 9/30) | $325 (after 9/30, until 12/1)
Food Trucks/Full Dining | Up to 10’ x 30’ | $350 (until 9/30) | $425 (after 9/30, until 12/1)
Snack & Beverage Specialty | Per 10’ x 10’ Space | $200 (until 9/30) | $250 (after 9/30, until 12/1)
Interactive, Readers, Henna, Facepaint, Fairy Hair, etc. | Per 10’ x 10’ Space | $125 (until 9/30) | $150 (after 9/30, until 12/1)
*Nonprofit* Education & Community | Per 10’ x 10’ Space | $50 (until 9/30) | $75 (after 9/30, until 12/1)
Micro-Sized & Rolling Cart Merchants Designed for unique pushcarts, wandering spell-peddlers, and mini-wagons under 6' × 6'.
Stationary Micro-Cart (6' × 6' fixed location): $100 Early Bird / $125 Standard
Roaming / Wandering Cart (Mobile path-vending privileges): $125 Early Bird / $150 Standard
Specialty Food & Drink Cart (Pre-packaged treats, lemonade, slushies): $150 Early Bird / $175 Standard
IMPORTANT
Please read this entire document for vendor information, guidelines, aesthetic requirements, and event rules before submitting your application.
This is a juried event to ensure a high-quality, balanced, and diverse variety of goods for our patrons. Only applications submitted by the Application Deadline of December 1 will be considered.
Vendor Requirements & Rules:
Family-Friendly Environment: No explicit, adult-rated, or illegal products are permitted.
Original Work Only: No AI-generated artwork or AI-produced merchandise will be allowed.
Setup & Logistics: Setup times and load-in details will be provided prior to the event. Vendors are responsible for providing their own tents, tables, chairs, displays, and decor.
Thematic Aesthetic: Vendors must provide their own enchanted, fantasy, or fairy-themed tents/pavilions that blend seamlessly into the festival aesthetic.
Attire: Vendors and booth staff are required to dress in on-theme costume or garb for the duration of the event.
Safety & Tent Weights: All outdoor tents MUST be weighted with a minimum of 40 lbs per leg. Stake/weight checks will be conducted; you will not be permitted to vend without proper weights.
Outdoor Vending: All vendor placements are outdoors. Please prepare for varying weather conditions.
Full Weekend Commitment: Vendors are expected to participate for the entirety of the festival. Friday is the only optional day. Vendors must communicate their intent to participate in or abstain from Friday night vending.
Overnight Security: Overnight security will be present on-site. Vendors may leave their setups standing overnight, but House of Blossom and Bone recommends lowering tents and securing all sidewalls. Vendors remain fully responsible for their own merchandise and property. House of Blossom and Bone is not liable for loss, theft, or damage.
Weapon Safety: All prop or real weapons worn as part of a costume must be peace-bound (sheathed and tied) at all times.
Utilities: No electricity will be provided on-site. Vendors requiring power must bring quiet and/or battery-operated power stations.
Juried Selection & Invoicing: You are not a confirmed vendor until your application is accepted and your invoice is paid in full.
Application Process & Policies:
Notifications & Payment: All applicants will be notified via the email provided on their application. Accepted vendors will receive an invoice attached to their acceptance email. Payment must be made within 30 days of the invoice date to hold your space, or your spot will be forfeited.
Weather Policy: This event is rain or shine. In the case of severe, dangerous weather forcing a cancellation, an email will be sent prior to the event offering the choice of a 50% refund or applying your vendor fee to a future House of Blossom and Bone event.
Load-In & Staggered Setup: A detailed load-in schedule and vendor map will be emailed to accepted vendors one week prior to the event. Vehicle drive-up for unloading will be permitted during designated setup windows. Vendor parking will be provided in a designated area.
Please be sure to add warden@houseofblossomandbone.comto your email contacts/safe senders list so official communications do not end up in your spam folder.
Thank you for participating in the North Carolina Faerie Festival! Let the Adventure commence!
— House of Blossom and Bone